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Course Representative Committee Meeting
August 05 2009 - Training Room Steam House
Chair Emily-Ann Nash, EAN
Secretary Nicola Trelawny, NT
Present: Anthony Lewis; AL, Naz Harrison; NH, Stan Stanier; SS, Joel Andrews; JA
Apologies: Guri Hazel, Bobby Lambkin-Williams, Katrina Mayo, James Macdonald, Harvey Atkinson.
Bobby Lambkin-Williams is standing down from the committee as he is now in full time employment, we will recruit a number of new course reps at the beginning of the new academic year.
Point of reference, AP the first name after an AP will initiate action.
Accuracy of minutes from the previous meeting these were agreed as accurate.
Action points from the last meeting
WIMBA has been purchased and needs to be installed on KM’s machine and one other used by AL.
AP EAN to chase up Matt Bridgeman-Rivett to install the programme and this need to be completed within the next fortnight.
Preloaded memory sticks have been sourced by MBR ready for training in autumn at a cost of £3.92 each at a total cost of £4 000 if there is a surplus they will be distributed to academic staff to improve awareness of the role of student reps.
AP.EAN is to write a paper to finance committee and with the agreement of finance committee will then ask MBR to order them.
Rewriting of training will take place
AP KM JH AL EAN are all working on this.
The handbook needs to be ready to print on 9th September
AP KM, AL, EAN are all working on this.
Arrange a time to produce a leaflet about what academic support you can expect from us
AP KM EAN AL are all working on this.
Produce costings of leaflet the leaflets will cost £500.
AP AL will arrange to have them printed for distribution.
Report from Student Advocacy & Education Research Coordinator
Student’s Union proposals for student representation and feedback (SFWG09-16)
It was reported that the central aim of the proposed restructuring of the Union was to increase student engagement. Several proposals were being discussed for implementation in the academic session 2009-10. These included an overhaul of the student representation system. It is proposed to supplement formal course board / ssc meetings with an informal system of School Academic Forums to promote discussion and debate as opposed to the completion of surveys and the submission of reports. This is informed by research carried out by Brighton SU during the 0809 academic year which has discovered that students identified most strongly with the University at course level, with a supplementary identification at campus level. Brighton SU therefore propose the establishment of student forums at both levels with the former used to address the student academic experience at a School level.
In addition to coordinating the student representation system, and clarifying its purpose, the it is proposed that the rep system is used to provide additional scrutiny of student feedback in the annual academic health process. It is suggested that Brighton SU receive all course board minutes to identify thematic issues and highlight them in summary reports which would be distributed to student reps by email and through the Reps’ page on studentcentral. Reports would be collated at the end of the year to form the Brighton SU contribution to the annual health review, thus providing a further opportunity for the cross-referencing of feedback from other sources. In addition to providing a feedback mechanism for reps, it was hoped that this proposal would assist in drawing together, and codifying, best practice.
At present the policy document is in draft form, containing policy and best practise guidelines. It was agreed that it would better be separated into 2 documents.
1 – A policy to codify the relationship between BrightonSU, UoB and the shared responsibility in the development of course representative systems at a school level.
2 – A 3 year strategy of implementation and assessment to be reviewed on an annual basis.
AP – AL to redraft the student representation policy and guidelines into a policy and 3 year strategy.
Items issues raised by course reps: A singular social space will be set up for reps in the community pages of Student Central to encourage dialogue between all course reps. AP AL and SS to work on this and have the page in place by 21st September for the beginning of the new academic year.
Accreditation Discussions are taking place on an informal level with the University and awareness is being raised. It is an issue which should be taken on by Student Development Committee as accreditation has greater potential than just course rep accreditation and could be used to validate other achievements. AP NH will report back to the next meeting. AP It is recommended that all committee members look at the schemes run by York University and the graduate scheme run by Sheffield University Anthony can you provide links for these? AOB We will meet every six weeks at Steam House Training room at 4 pm on Tuesdays. AP NT will book dates for the coming year and inform the committee at the next meeting.
Time and date of next meeting: 4pm Tuesday 8th September
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